Village Charter Academy

Enrollment » Enrollment Process

Enrollment Process

 
 

Lottery Timeline

  1. A “lottery form” will be available to all interested parents/guardians in the school office on January 17, 2017. A submitted form must contain the name of the student, birth date, grade, address, home number, parents’/guardians’ names and current school of attendance.

 

  1. All lottery forms must be received by 2:30 p.m. on April 28, 2017. One form must be submitted per student. School office personnel will confirm that the form has been received and give each parent a confirmation notice. If more than one form per student has been submitted, that student will be disqualified.

 

  1. A drawing will be held at the Charter School site on the first Monday in May (Monday, May 1, 2017) with time and specific location to be announced and communicated to parents by flyer and telephone.

 

  1. All names will be drawn and recorded on a chart in order, so that those students who will be enrolled will be clearly identified for all participants to view.

 

  1. When all spaces have been filled, names drawn from that point on will be placed in order of drawing on a waiting list.

 

  1. This process will continue until all forms have been drawn and all names are listed on the chart.

 

  1. The Monday following the drawing, VCA staff will call and notify the parents of students to be enrolled and those on the waiting list.

 

  1. Parents of students on the waiting list will be informed as to the student’s place on the list.

 

  1. Parents selected for enrollment will be informed that all enrollment documentation must be completed no later than May 26, 2017 by 12:00 p.m.. If the documents are not completed within this timeframe, the student will lose their spot and the next name will be taken from the waiting list.

 

  1. When a student from the waiting list is offered enrollment, the parent/guardian will have three (3) days to determine whether to accept or reject the offer of enrollment and complete the enrollment process.

 

  1. Lottery procedures and timelines will be posted yearly in the main office beginning

 

  1. The Human Resources manager of the Charter School will maintain all forms for all students who participated in the lottery for one year as well as the chart documenting the order of the names selected.

 

 

This process will also be implemented during the school year, as needed, when the lottery process is needed to fill vacant spaces. The timeline documented above will be adjusted as needed by the Board of Directors.

 

 

  1.      A “lottery form” will be available to all interested parents/guardians in the school office by January 15th each year. A submitted form must contain the name of the student, birth date, grade, address, home number, parents’/guardians’ names and current school of attendance.
  2.      All lottery forms must be received by 2:30 p.m. on April 29th of each year. One form must be submitted per student. School office personnel will confirm that the form has been received and give each parent a confirmation notice. If more than one form per student has been submitted, that student will be disqualified.
  3.      A drawing will be held at the Charter School site on the first Monday in May with time and specific location to be announced and communicated to parents by flyer and telephone.
  4.      All names will be drawn and recorded on a chart in order, so that those students who will be enrolled will be clearly identified for all participants to view.
  5.     When all spaces have been filled, names drawn from that point on will be placed in order of drawing on a waiting list.
  6.      This process will continue until all forms have been drawn and all names are listed on the chart.
  7.      The Monday following the drawing, VCA staff will call and notify the parents of students to be enrolled and those on the waiting list.
  8.      Parents of students on the waiting list will be informed as to the student’s place on the list.
  9.      Parents selected for enrollment will be informed that all enrollment documentation must be completed no later than June 1st 12:00 p.m. If the documents are not completed within this timeframe, the student will lose their spot and the next name will be taken from the waiting list.
  10.      When a student from the waiting list is offered enrollment, the parent/guardian will have three(3) days to determine whether to accept or reject the offer of enrollment and complete the enrollment process.
  11.      Lottery procedures and timelines will be posted yearly in the main office beginning January 1st.